Office Administrative Assistant
POSITION
Summary:
The Office Administrative Assistant welcomes and directs guests and callers to the appropriate staff member in a professional and efficient manner while adhering to company protocols and values.
The Office Administrative Assistant performs various clerical and administrative functions which support the office/reception area.
This position will represent ABH and its services in a positive and professional manner and adhere to ABHs best practices, guidelines, policies and procedures as established, promoting ABH as a leader in behavioral healthcare in all interactions and work.
DUTIES AND
Responsibilities:
Maintain the companys front desk reception area, including, but not limited to, welcoming all guests in a professional manner, answering the telephone and directing calls to the appropriate staff member, maintaining guest confidentiality forms; and maintaining conference room schedules;Operate office equipment such as fax machine, copier, and multiline phone system;Operate electronic postage machine; ensure proper postage and delivery of outgoing mail.
Order postage and supplies for postage machine.
Receive incoming mail; sort and distribute to appropriate programs/departments;Assist with preparation of certified mail and UPS overnight packages.
Maintain and match UPS slips with bills;Monitor the use of equipment and supplies for all locations.
Ensure that common areas in the office are equipped with the necessary office supplies;Monitor inventory, ordering office supplies when needed and keeping the kitchen stocked and tidy;Report minor building issues to maintenance for resolution; Prepare various correspondence and forms as needed; Order food and beverages for onsite meetings; assist with set-up and take down when needed;Prepare bulk mailings; print envelopes, stuff letters and gift cards, brochures etc as needed;Run reports for various departments as needed;Maintain employee telephone list;Maintain confidentiality of all client protected health information and adheres to all HIPPA related to policies and procedures;Perform other tasks/responsibilities as requested to support the business operations.
Demonstrate ethical behavior and cultural sensitivity in all activities involving individuals of diverse backgrounds.
EDUCATION AND EXPERIENCE REQUIREMENTS:
High School Diploma or GED required;Certificate in Secretarial Studies or Associates Degree in general business preferred;2 3 years demonstrated experience in an office setting managing reception area;Attend annual Conflict of Interest training.
Knowledge/Skills/Abilities:
Demonstrated knowledge of clerical and administrative procedures;Experience with multi-line phone system;Ability to communicate with internal staff and external guests in a professional manner;Must possess can-do attitude, positive demeanor and welcoming personality;Strong written and verbal communication skills required;Excellent interpersonal skills and demonstrated ability to provide optimum customer service;Must be flexible and possess cultural awareness;Must possess strong organizational skills and attention to detail;Proven ability to handle multiple tasks and meet deadlines;Excellent computer skills with demonstrated proficiency in Microsoft Office Package (MS Word, Excel, Outlook) and the internet.
PI201d4d8d7118-26289-34386208Salary:
$17 per hour.
Estimated Salary: $20 to $28 per hour based on qualifications.
Summary:
The Office Administrative Assistant welcomes and directs guests and callers to the appropriate staff member in a professional and efficient manner while adhering to company protocols and values.
The Office Administrative Assistant performs various clerical and administrative functions which support the office/reception area.
This position will represent ABH and its services in a positive and professional manner and adhere to ABHs best practices, guidelines, policies and procedures as established, promoting ABH as a leader in behavioral healthcare in all interactions and work.
DUTIES AND
Responsibilities:
Maintain the companys front desk reception area, including, but not limited to, welcoming all guests in a professional manner, answering the telephone and directing calls to the appropriate staff member, maintaining guest confidentiality forms; and maintaining conference room schedules;Operate office equipment such as fax machine, copier, and multiline phone system;Operate electronic postage machine; ensure proper postage and delivery of outgoing mail.
Order postage and supplies for postage machine.
Receive incoming mail; sort and distribute to appropriate programs/departments;Assist with preparation of certified mail and UPS overnight packages.
Maintain and match UPS slips with bills;Monitor the use of equipment and supplies for all locations.
Ensure that common areas in the office are equipped with the necessary office supplies;Monitor inventory, ordering office supplies when needed and keeping the kitchen stocked and tidy;Report minor building issues to maintenance for resolution; Prepare various correspondence and forms as needed; Order food and beverages for onsite meetings; assist with set-up and take down when needed;Prepare bulk mailings; print envelopes, stuff letters and gift cards, brochures etc as needed;Run reports for various departments as needed;Maintain employee telephone list;Maintain confidentiality of all client protected health information and adheres to all HIPPA related to policies and procedures;Perform other tasks/responsibilities as requested to support the business operations.
Demonstrate ethical behavior and cultural sensitivity in all activities involving individuals of diverse backgrounds.
EDUCATION AND EXPERIENCE REQUIREMENTS:
High School Diploma or GED required;Certificate in Secretarial Studies or Associates Degree in general business preferred;2 3 years demonstrated experience in an office setting managing reception area;Attend annual Conflict of Interest training.
Knowledge/Skills/Abilities:
Demonstrated knowledge of clerical and administrative procedures;Experience with multi-line phone system;Ability to communicate with internal staff and external guests in a professional manner;Must possess can-do attitude, positive demeanor and welcoming personality;Strong written and verbal communication skills required;Excellent interpersonal skills and demonstrated ability to provide optimum customer service;Must be flexible and possess cultural awareness;Must possess strong organizational skills and attention to detail;Proven ability to handle multiple tasks and meet deadlines;Excellent computer skills with demonstrated proficiency in Microsoft Office Package (MS Word, Excel, Outlook) and the internet.
PI201d4d8d7118-26289-34386208Salary:
$17 per hour.
Estimated Salary: $20 to $28 per hour based on qualifications.
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